Moving a business is its own beast.
A home move is already a lot, sure. But a business move? Now you’re dealing with desks, computers, office chairs, customer records, inventory, breakroom odds and ends, employees asking where their stuff goes, and that one storage closet nobody has opened since 2019.
All that to say – it adds up quickly.
Whether you’re moving an office in Salt Lake City, upgrading to a bigger commercial space, or relocating your business somewhere else in Utah, having a plan makes the whole thing feel a lot less chaotic. Not perfect (moving never is) but much more manageable.
Here’s a commercial moving checklist to help Utah businesses stay organized before the first box leaves the building.
Start With the Timeline
The earlier you start planning, the better off you’ll be.
Commercial moves usually have more layers than people expect. You may need to coordinate building access, employee schedules, internet setup, furniture breakdown, utility changes, customer communication, and maybe even a few vendors who somehow all need different instructions.
Start by writing down the important dates:
- Move-out date
- Move-in date
- Business deadlines
- Employee responsibilities
- Vendor or utility setup
- Any downtime you need to avoid
If you’re working with commercial moving services in Utah, having these details ready helps the moving team understand your schedule and plan around what matters most.
Because “we’ll just figure it out that week” is how things slip through the cracks.
Walk the Space Before You Pack
Before the boxes come out, take a slow lap around your current space.
Look at everything. Desks, monitors, chairs, filing cabinets, décor, supplies, inventory, conference room gear, breakroom stuff, the mysterious pile of cords in the corner.
All of it.
This is the perfect time to decide what actually needs to come with you. Old furniture, outdated equipment, extra supplies, and things your team hasn’t touched in years can make the move slower and clutter up the new place before you even settle in.
If it doesn’t need to move, don’t move it.
It’s a simple rule but very useful.
Pick One Main Contact
Too many people giving directions on moving day can turn a normal move into a circus.
Choose one person from your team to be the main point of contact. That person can answer questions, give direction, approve small changes, and help the movers keep everything moving in the right direction.
Otherwise, one person says the conference table goes upstairs, another says the back office, and suddenly everyone’s staring at a table like it personally offended them.
One point person keeps things cleaner.
Label Everything Like You Mean It
Commercial moves live and die by good labeling.
Boxes should be marked by department, room, employee name, or function.
Furniture should be labeled if it belongs in a certain office or area.
Equipment should be grouped in a way that makes setup easier at the new location.
Helpful labels might include:
- Front office
- Conference room
- Sales
- Accounting
- Breakroom
- Storage
- IT equipment
The goal is not fancy organization. The goal is making sure your team isn’t spending the first day in the new office hunting for the router, printer paper, or someone’s ‘special’ keyboard.
Be Careful With Computers and Equipment
Office equipment needs a little extra attention.
Computers, monitors, printers, phones, servers, and specialty equipment should be packed carefully and transported with care. Before moving day, back up important files, disconnect electronics properly, and label cords so setup doesn’t turn into a guessing game.
If your business depends on technology, get your IT provider involved early. Internet, phones, security systems, software access, and key equipment should be ready as soon as possible.
Confirm Building Access Before Moving Day
Before the move, check the rules at both locations. Some buildings have loading dock schedules. Some require elevator reservations. Some limit move-in times. Some need proof of insurance before movers can even start.
Double-check:
- Loading dock access
- Elevator reservations
- Parking rules
- Move-in or move-out time windows
- After-hours access
- Certificate of insurance requirements
- Property management or HOA rules
This is especially important for businesses moving in Salt Lake City or other busy Utah areas where parking, elevators, and building access can get tight fast.
Decide How Much Help You Need
Not every business needs the same level of moving support.
Some companies only need help loading, transporting, and unloading. Others need a more complete plan, especially if they have a larger office, heavy equipment, multiple departments, or a tight window to reopen.
That’s where full service movers can be a major help.
A full service commercial move may include packing, furniture disassembly, loading, transportation, unloading, placement, and basic setup support. For businesses trying to limit downtime, that kind of help can make a big difference.
Because you’re not just moving stuff.
You’re trying to keep the business running.
Tell Employees and Customers What’s Happening
Don’t wait until the last second to communicate the move.
Employees should know what to pack, when to pack it, where to report, and what to expect during the transition. Customers and clients should know if your address, hours, phone number, or service availability will change.
A few simple updates can help:
- Update your website
- Send an email announcement
- Post on social media
- Update your Google Business Profile
- Add signage at your current location
Clear communication saves everyone from confusion. And probably a few unnecessary phone calls.
Plan for Day One in the New Space
Getting everything through the door is only part of the job.
Think about what your team will need right away when business starts back up. Desks, computers, internet, phones, restroom supplies, breakroom basics, customer materials, and anything used daily should be easy to find.
Set up the essentials first.
The decorations, extra storage boxes, and random “we’ll deal with this later” items can wait. They always do anyway.
Work With Commercial Movers Who Know Utah
A commercial move has a lot of pieces, and the right moving team can make the process a whole lot smoother.
Kellogg Movers provides professional moving support for businesses throughout Utah, including Salt Lake City and surrounding areas. From packing and loading to transportation and placement, our team helps keep your commercial move organized from start to finish.
If your business is getting ready to relocate, working with experienced commercial moving services in Utah can help reduce downtime, protect your equipment, and keep moving day from turning into a scramble.
Call (801) 300-1611 today to get started on your commercial move!
